Alethos Business Solutions Ltd

Last Updated: October 2025

Alethos Business Solutions Ltd ("we", "our", or "us") is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy explains how we collect, use, store, and protect your data when you use our accounting services or visit our website.

As a professional accounting practice, we handle sensitive financial information and are bound by professional standards and legal obligations regarding data protection.

We may collect the following types of personal information:

Client Information:

• Name, address, and contact details
• Date of birth and identification documents
• National Insurance number or tax identification numbers
• Bank account details and financial records
• Business information and trading details
• Employment and income information
• Information about your financial circumstances and transactions

Website Visitors:

• IP addresses and browser information
• Cookies and usage data
• Contact form submissions
• Email communications

We use your personal information for the following purposes:

• Providing accounting, bookkeeping, and tax services
• Preparing financial statements and tax returns
• Complying with legal and regulatory obligations
• Communicating with you about our services
• Maintaining accurate business records
• Preventing fraud and ensuring security
• Improving our services and website functionality

We process your personal data under the following legal grounds:

• Contract Performance: To fulfill our obligations under our service agreement with you
• Legal Obligation: To comply with tax laws, accounting standards, and regulatory requirements
• Legitimate Interests: To operate our business effectively and protect against fraud
• Consent: Where you have provided explicit consent for specific purposes

We may share your information with:

• HMRC and Other Tax Authorities: As required by law for tax compliance
• Regulatory Bodies: Such as professional accounting bodies when required
• Third-Party Service Providers: Including software providers, cloud storage services, and payment processors who assist in delivering our services
• Legal and Professional Advisors: When necessary for legal or professional obligations

We do not sell your personal information to third parties. All third parties we work with are required to maintain appropriate security measures and use your data only for the purposes we specify.

We retain your personal information for as long as necessary to:

• Fulfill the purposes outlined in this policy
• Comply with legal and regulatory requirements (typically 6-7 years for financial records)
• Resolve disputes and enforce our agreements

After the retention period expires, we will securely delete or anonymize your information.

We implement appropriate technical and organizational measures to protect your personal information, including:

• Encryption of sensitive data
• Secure storage systems with access controls
• Regular security assessments and updates
• Staff training on data protection
• Secure communication channels

While we strive to protect your information, no method of transmission over the internet is completely secure. We cannot guarantee absolute security but maintain industry-standard protections.

Under data protection law, you have the following rights:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate information
• Right to Erasure: Request deletion of your data in certain circumstances
• Right to Restrict Processing: Request limitation of how we use your data
• Right to Data Portability: Receive your data in a portable format
• Right to Object: Object to processing based on legitimate interests
• Right to Withdraw Consent: Where processing is based on consent

Please note that some rights may be limited by legal or regulatory requirements that mandate data retention.

Our website uses cookies to improve functionality and user experience. You can control cookie settings through your browser preferences. For detailed information about the cookies we use, please see our Cookie Policy.

Your data is primarily stored and processed within the United Kingdom. If we transfer data internationally, we ensure appropriate safeguards are in place in accordance with UK data protection law.

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of significant changes through our website or direct communication.

If you have questions about this Privacy Policy, wish to exercise your rights, or have concerns about how we handle your data, please contact us:

Alethos Business Solutions Ltd

Email: info@alethosbusinesssolutions.co.uk
Phone: 01484 768828
ICO Registration Number: 00011637404

If you are not satisfied with how we handle your personal information, you have the right to lodge a complaint with the Information Commissioner's Office (ICO):

Information Commissioner's Office
Website: www.ico.org.uk
Telephone: 0303 123 1113